Administrative Officer/Executive Assistant (Filipino Speaker)

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We’re hiring a Filipino-speaking PA/Office Manager/Project Coordinator to support senior management and keep our Dubai office running smoothly. You’ll handle day-to-day operations (procurement, scheduling, travel, reporting), coordinate with project teams and vendors, and act as a reliable point of contact for internal and external stakeholders. Key Responsibilities Oversee daily administrative functions to ensure efficient office operations. Manage and supervise junior admin/office support staff. Prepare reports, presentations, and internal communications for management. Organize and maintain office records, documents, contracts, and correspondence. Support budgeting, procurement, and cost control for office supplies and services; raise PR/POs and follow up on deliveries. Schedule meetings, manage calendars, arrange travel/visas, and take accurate minutes with action trackers. Ensure compliance with safety and security procedures within the office. Maintain strict confidentiality and discretion on company and employee matters. Coordinate across multiple departments, suppliers, and clients to meet deadlines. Lead document control and correspondence, ensuring proper filing (digital & hard copy) and version control.

To be considered for the role, you need to meet the following criteria: Filipino speaker with excellent English communication (written & verbal). Valid UAE visa and willingness to work onsite in Karama, Dubai. 3–6+ years in administration/PA/office management/project coordination; construction/engineering industry background is highly preferred. Strong MS Office (Excel, Word, PowerPoint); comfort with Google Workspace and basic ERP/procurement portals. Proven experience in procurement support, meeting & travel coordination, minute-taking, and executive reporting. High attention to detail, strong organization, and ability to work under pressure with tight timelines. Discretion, professionalism, and stakeholder-management skills. UAE driving license is an advantage. Working Conditions Full-time, onsite (Karama). Standard office hours (Mon–Fri or Sun–Thu, as per company policy) with occasional flexibility for project demands. To view other job vacancies we have, please check our website -

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