Virtual Executive Assistant – Real Estate, Trucking, Construction (US + Dubai Projects)

Virtual Executive Assistant – Real Estate, Trucking, Construction (US + Dubai Projects)

We are seeking a highly organized and detail-oriented Virtual Executive Assistant to support a busy entrepreneur with operations across logistics, real estate, and construction industries. The role includes assisting with project management, scheduling, communication, and basic accounting for businesses located in both the United States and Dubai.

✅ Responsibilities:

• Manage schedules, meetings, and calendar coordination across time zones

• Track progress of construction and real estate projects

• Assist in coordinating truck fleet logistics and related administrative needs

• Monitor emails and respond or escalate as necessary

• Support basic bookkeeping tasks (e.g., invoice tracking, expense reports, data entry)

• Prepare and organize documents using Microsoft Office Suite

• Serve as a communication bridge with vendors, contractors, and partners

• Maintain to-do lists and follow up on open tasks

💼 Requirements:

• Strong organizational skills and attention to detail

• Fluent in English, excellent written and verbal communication

• Proficiency in Microsoft Excel, Word, Outlook, and Teams

• Experience with project management tools (e.g., Trello, Asana, or similar)

• Familiarity with real estate or trucking/logistics is a plus

• Must be responsive, proactive, and trustworthy

• Ability to manage tasks independently with minimal supervision

• Comfortable working with international timelines (U.S. and Dubai)

🕒 Hours & Commitment:

• Part-time to start (10–20 hours/week) with potential to grow into full-time

• Long-term opportunity for the right fit

📍 Location:

• Remote – must be available to coordinate across U.S. Eastern standard Time

If you thrive in fast-paced environments and have a passion for organization, efficiency, and results, we want to hear from you. Please include a brief cover letter highlighting your relevant experience and why you’re a strong fit for this role.